Fair Practice Code

I.PREAMBLE

Pursuant to the Notification issued by the National Housing Bank on Fair Practices Code guidelines vide its notifications/Circular No. HB (ND)/DRS/Pol-No.16/2006 dated 5th September, 2006, the Company (hereinafter referred to as the Company/we/our/us) had adopted the Fair Practices Code (the Code) which came into effect July 6, 2010. The Code has been reviewed and revised in the light of NHB Circular Ref. No. NHB/ND/DRS/Pol-No. 34/ 2010-11 dated October 11, 2010, the Company has adopted the code and shall be effective from February 13, 2018.
The Company shall also make appropriate modifications in the FPC from time to time to confirm to the standards that may be prescribed by NHB from time to time. Considering the nature of business of the Company, it is proposed to establish the following as the Fair Practices Code for the Company’s lending activities.

II.OBJECTIVES

The key objectives of putting in place the FPC are as follows.
a) To act fairly and reasonably in all the dealings with borrowers by ensuring that:

  • The Company’s products, services, procedures and practices will meet the broad requirements and standards in the FPC;
  • The Company’s products and services will be in accordance with relevant laws and regulations as applicable for the time being in force;
  • The Company’s dealings with its borrowers will rest on ethical principles of honesty, integrity and transparency.

b) The Company will assist its customers in understanding as to what are the broad features of its financial products and services and what are the benefits and risks involved in availing the same by

  • Providing information about the products and services in simple manner;
  • Explaining the financial implications of using the products and services.

c) The Company will make every attempt to ensure that its customers would have trouble-free experience in dealing with it. However, in case of error of commission and/or omissions, it shall:

  • deal with the errors promptly and effectively;
  • Deal with the Grievances redressal in a quick and efficient manner and to the satisfaction of the customers;
  • Promptly handle Complaints;
  • Have Escalation process, in the event of dissatisfaction of the borrower in handling his complaint(s);

III.APPLICABILITY OF FAIR PRACTICE CODE

The FPC will be applicable to the following broad areas:
i. Loan applications and processing thereof
ii. Loan appraisal, disposal & communication of initial terms and conditions
iii. Disbursement of loans including changes in terms and conditions, if any
iv. General Provisions and
v. Investor Grievance Mechanism
i. Loan applications and processing thereof

  • Loan documentation set will, inter alia, include the broad features and the terms and conditions governing the loan. This would enable the borrowers to take an informed decision by comparing and analysing the terms offered by the Company with other lenders in the market. The said form shall also specify the documents required to be submitted by the borrowers.
  • Loan Application Form may also list out the additional information required from the borrowers and their family members to enable the Company to create the database. In case of digital application form the company will make sure to communicate the features through Most Important Terms & Conditions (MITC).
  • The Company shall acknowledge the receipt of completed application forms. Incase of digital application this shall be done through MITC communication. The time frame within which loan applications will be disposed of shall also be indicated in the acknowledgement / communication.
  • All communication with the borrowers shall be in the language understood and confirmed by borrowers.

ii. Loan appraisal and terms/conditions

  • The Company shall consider all the loan applications keeping in mind the risk-based assessment procedures adopted by it.
  • The Company, before sanctioning the loan, would assess the ability of the borrowers to repay the loan.
  • The grant of the loan shall be communicated to the borrowers in writing through a Sanction Letter / MITC. The borrowers shall give their acknowledgement in writing or through appropriate digital mechanism as token of their acceptance of terms and conditions governing the loan. The Sanction Letter / MITC shall contain the amount of the loan sanctioned along with the broad terms and conditions governing the loan including the annualized rate of interest and method of application thereof.
  • A copy of the loan documents including loan agreement and annexures thereof shall be made available to the borrower physically or digitally.
  • The default/penal interest rate shall be mentioned in bold in the loan agreement.
  • The disbursement shall be done upon compliance of all the terms and conditions of the sanction by the borrower.
  • The Company shall give a notice to the borrower of any change in the terms and conditions including disbursement schedule, interest rates, service charges, prepayment charges etc.
  • Change in the interest rates and service charges shall be made applicable prospectively. The loan agreement shall contain a specific clause in this regard.
  • The decision, if any, of the Company to recall/accelerate payment or performance of loan shall be in accordance with the terms and conditions of the Loan Agreement.
  • The collaterals lying with the Company may be released on receipt of full and final repayment of loans subject of course to any legitimate right or lien and set off for any other claim that the Company might have against the borrowers. If such right of set-off is to be exercised, the borrower shall be given notice about the same, with full particulars about the remaining claims and the conditions under which the right to retain or setoff the securities/sale proceeds from the securities or right to transfer the securities or sale proceeds is exercised by the Company.

iv. General Provisions

  • The Company shall refrain from interfering in the affairs of the borrowers except as provided in the terms and conditions governing the loan as contained in the loan documents (unless new information, not earlier disclosed by the borrower, has come to its notice).
  • In case of receipt of request from the borrower for transfer of borrowable account, the consent or otherwise, i.e. objection of the Company, if any, shall be conveyed within 21 days from the date of receipt of request. Such transfer shall be in accordance with the contractual terms entered with the borrower and in accordance with the statutes, rules, regulations and guidelines as may be applicable from time to time.
  • In the case of recovery of loans, the Company shall not use muscle power and shall resort to the usual measures, which are legally and legitimately available to it and as per laid down guidelines and extent provisions and shall operate within the legal framework. The Company shall ensure that all its concerned employees are adequately trained to deal with the borrowers in an appropriate manner.
  • The Company had laid down appropriate internal principles and procedures in determining interest rates and processing and other charges.
  • The rate of interest is established through Aryarth Housing Finance Limited’s interest rate model, which takes into consideration aspects such as market borrowing (cost of funds), operating cost margin and risk premiums. The company may decide fixed or variable rate as applicable to the products and communicate the same to the customer at the time of on boarding through sanction letter / MITC.
  • Our approach to the gradation of risk is not intended to discriminate between classes of borrowers but instead customize the interest rate to correspond with the loan amount. The decision to offer a loan, and the interest rate established are thus carefully assessed, and applied on a deal-by-deal basis and consideration of the associated level of risk and cost incurred on the processing and maintaining the account for the contracted period.
  • Besides market conditions, the interest rate offered is also based on the borrower’s possibility of default, their past, present and projected cash flows, the borrower’s credit record, the security of the loan as represented by underlying assets or other financial guarantees.
  • This information is collated through information provided by the customer, credit reports and market intelligence. The additional charges (e.g. prepayment fees / late payment fees) may be applied during the life cycle of loan agreement.
    The rate of interest and approach for gradation of risks shall be available on company website and shall be updated periodically whenever there is change.

v.Grievance Redressal Mechanism

The Company has provided for the following three tier Grievance Redressal Mechanism to resolve any of its customer’s query / grievance. The below information shall also be displayed outside the branches / places where the business of the Company is transacted for the benefit of the customers.
LEVEL 1:
The customer can directly approach the Branch Head and enter his/her complaint/grievance in the complaint register/Complaint Box maintained at the branch. On registering the complaint, the customer shall obtain complaint no and date for future reference.
LEVEL 2:
If the Complaint is unresolved at the branch level within 15 days, the customer may approach the Grievance Redressal Officer as below:
Name of the Grievance Redressal Officer: Ashish Arya (Chief Operations Officer)

Address: Unit No 17/18, Technopolis Knowledge Park,
Chakala Road, Opp Holy Family School, Andheri(E) Mumbai – 400093
Tel:

Email Id: ashish.arya@aryarthhfl.com

LEVEL 3:
If the customer does not receive response from the Company or is dissatisfied with the response received, the complainant may approach the National Housing Bank at the following address:

National Housing Bank, Department of Regulation and Supervision (Complaint Redressal Cell), 4th Floor, Core-5A, India Habitat Centre, Lodhi Road, New Delhi – 110 003.

The Complaint can also be e-mailed at crcell@nhb.org.in

VI. REVIEW

A consolidated report of periodical review with compliance with the Fair Practices Code and functioning of the grievances redressal mechanism at various levels of management shall be submitted to the Board of Directors (or a committee thereof) at regular intervals.